Isle of Man Government Crest Online Services Isle of Man Government

Cattle Passports Help

Using the Holding List | How to sort | How to use filters | How to produce a download | How to print a list | Detailed View | Using the ‘Custom View’ screen | An explanation of what selecting ‘Current animals’ and ‘Current and Previous Animals’ entails | Select | UBAN | Management Information | Current Status | Online submission status | Sex | Breed | Date of Birth | Dam UBAN | Sire | Date Arrived | Date of Electronic Submission | Older Animal Indicator | Genetic Dam if Different | Previous Holding | Date departed | Next holding | ENROLMENT SCREEN | WELCOME SCREEN

Using the Holding List

The Holding List Standard view shows the key information for each animal currently registered as being on your Holding.

How to sort

Click on the ‘sort’ button at the top of any column and the animals will be sorted by that field. For example if you click on ‘sort’ at the top of the breed column the animals will be sorted into alphabetical order of the breed abbreviation. If you click on the same sort button a second time the sort will be reversed.

If you click on sort in a new column the animals will then be sorted by the new column.

If you wish to remove the sort click ‘refresh’ at the top of the screen.

Once you have filtered your data you can choose a column by which to sort the results.

How to use filters

If you wish to filter the animals shown on the screen you can choose any column which has a ‘filter’ drop down list at the top. The drop down list will show all of the possible entries for that column. For example the Breed column will show all currently available breeds, not only the breeds of the animals currently on your holding.

IIf you select an entry from the drop down list and then click ‘apply filter’ only those animals which meet the criteria you have selected will be displayed. For example if you chose a breed of Hereford and a sex of Female and then click ‘apply filter’ only female Herefords will be displayed.

To remove a single filter change the drop down box on the filtered column to display ‘ANY’ and that filter will be removed, while retaining any other filters. If you wish to remove all filters click ‘Remove Filter’ at the top of the screen.

Once you have filtered your data you can choose a column by which to sort the results.

If you wish to do more complex filtering and to select the columns which you want to display please use the ‘Custom View’ option on the left hand menu.

How to produce a download

If you wish to download the data you see on the screen click ‘Produce Download’ at any time. This will create a file in ‘CSV’ (comma separated values) format which you will then have the option to save on your computer. This file can then be used in other applications, such as excel, if you wish.

The data which is downloaded will be the animals and fields currently displayed on the web page when you click ‘Produce Download’ including any filters or sorts which have been applied.

How to print a list

If you wish to print the data you see on the screen click the ‘Print’ button on the web page. (You can use the ‘Print’ button in the toolbar of your web browser but using the button on the web page will produce a page which is better formatted for printing, especially if you have selected extra fields which do not all fit on one page).

When you click print, a document will be produced which includes all of the animals and fields currently displayed on the web page at that time, including any filters or sorts which have been applied.

You will then have the option to save the print file on your computer or to print it out immediately. (Or to do both).

Generic help information for understanding the data and explaining what can and cannot be accessed.

Detailed View

When viewing the Holding List you can view further information on the animal by hovering over the UBAN for the Animal and clicking the left mouse button. This gives further information on the selected animal including Older Animal Indicator & Sire.

Using the ‘Custom View’ screen

Use this screen to select the animals which you wish to view and the fields you would like to be displayed on the screen.

Use the drop down lists at the top of the screen to select the animals you want to see. All of the chosen drop downs will be combined and any drop downs which state ‘ANY’ will be ignored.

So, for example, you could select breed – Hereford and Sex = Female and Date of Birth before 01/01/2005 and the animals displayed would be only female Herefords born before 01/01/2005.

Use the check boxes at the bottom of the screen to show which fields should be displayed. So, in the above example, if you select Dam and Previous holding you will see only the UBAN (which is displayed in all cases) Dam UBAN and the holding from which the animal arrived on your holding on the results screen.

Note that if you select all fields the display not all fit on your computer screen and you may need to scroll right and left to view all of the information.

An explanation of what selecting ‘Current animals’ and ‘Current and Previous Animals’ entails

If you select ‘Current animals’ then the selection criteria which you have chosen will be used only to select from the animals which are currently on your holding.

If you select ‘Current and Previous animals’ then the selection criteria will be used to select from all animals which have been on your holding in either:

The time since you became the holder of this holding OR the time since the current cattle passport and movement tracking system was implemented OR the last 10 years - whichever is the shorter.

Note: if you select from ‘Current and Previous animals’ the response may be slow as there may be a large number of animals to return.

Select

click in the box in this column to select animal(s) then click on the icon above to notify a Movement Off (including death) or to Update Management Information for the selected animal(s).

UBAN

The official identity of the animal as it appears on the animal’s tags and cattle passport. UBAN is short for unique bovine animal number.

For animals born on the Isle of Man since the 1st January 2000 the UBAN is in the form UK 010 123 123456 the same format applies to the older animals.

For animals born on the Isle of Man between 01/01/1998 and 31/12/1999 the UBAN is in the form UKMN 123 03123

Imported animals from the UK and other EU member states born from 1st January 2000 have similar formats e.g. UK123 123 123456 the first two letters indicate the State of origin eg FR for France.

Imported animals born before this date may have a variety of formats.

Management Information

up to five characters (letters, numbers or symbols) that may be used to help manage the selected animal.

Current Status

The possible animal statuses are:

Moveable – an animal which is currently on the viewed holding and is free to be moved as required in relation to cattle passports. NB other restrictions may prohibit its movement such as a disease control Notice.
Restricted – an animal which is currently on the viewed holding but cannot be moved. Contact the Cattle Passport Centre for further details of any of these animals if required.
Not living in IOM – either the animal is dead or has been exported
Lost or stolen – an animal which has been reported to the Cattle Passport Centre as lost or stolen.
Missing presumed dead – an animal which is missing and now presumed to be dead.
.

Online submission status

The possible online submission statuses are:

Documents in preparation means information accepted but associated documents are waiting to be printed in the Cattle Passport Centre;
Under Investigation means that there is a query with the information supplied (usually relating to late notification) that is being investigated;
Completed means information accepted and associated printing completed;
Temporary Calf Passport means the animal has been registered on the system and currently has a Temporary Calf Passport;
Online Submission is Blank means the animal has not had any movements notified online.

Sex

M or F indicating male or female.

Breed

The breed code is an official abbreviation for the breed of the animal.

The current codes are:

AA Aberdeen Angus
AAX Aberdeen Angus Cross
AY Ayrshire
AYX Ayrshire Cross
BA Blonde D’Aquitaine
BAX Blonde D’Aquitaine Cross
BB Belgium Blue
BBX Belgium Blue Cross
BF Friesian British
BFX Friesian British Cross
BG Belted Galloway
BGX Belted Galloway Cross
BH Holstein British
BHX Holstein British Cross
BLG Blue Grey
BLGX Blue Grey Cross
BS Brown Swiss
BSH Shorthorn Beef
BSHX Shorthorn Beef Cross
BSX Brown Swiss Cross
BW British White
BWX British White Cross
BX Beef Cross
CA Canadian Angus
CAX Canadian Angus Cross
CH Charolais
CHI Chianina
CHIX Chianina Cross
CHX Charolais Cross
CON Continental
CONX Continental Cross
DEV Devon
DEVX Devon Cross
DEX Dexter
DEXX Dexter Cross
DG Dun Galloway
DGX Dun Galloway Cross
DSH Shorthorn Dairy
DSHX Shorthorn Dairy Cross
EP English Park
EPX English Park Cross
FR Friesian
FRX Friesian Cross
GA Galloway
GAX Galloway Cross
GE Gelbvieh
GEX Gelbvieh Cross
GL Gloucester
GLX Gloucester Cross
GU Guernsey
GUX Guernsey Cross
H Hereford
HF Holstein Friesian
HFX Holstein Friesian Cross
HI Highland
HIX Highland Cross
HO Holstein
HOX Holstein Cross
HX Hereford Cross
IM Irish Moiled
IMX Irish Moiled Cross
JE Jersey
JEX Jersey Cross
KE Kerry
KEX Kerry Cross
LH Longhorn
LHX Longhorn Cross
LIM Limousin
LIMX Limousin Cross
LR Lincoln Red
LRX Lincoln Red Cross
LU Luing
LUX Luing Cross
MG Murray Grey
MGX Murray Grey Cross
MO Montbeliarde
MOX Montbeliarde Cross
MRI Meuse Rhine Issel
MRIX Meuse Rhine Issel Cross
ND North Devon
NDX North Devon Cross
PAR Parthenais
PARX Parthenais Cross
PI Pietmontese
PIX Pietmontese Cross
RFR Red Friesian
RO Romagnola
ROX Romagnola Cross
RP Red Poll
RPX Red Poll Cross
SA Saler
SAX Saler Cross
SD South Devon
SDX South Devon Cross
SM Simmental
SMX Simmental Cross
SRW Swedish Red & White
SRWX Swedish Red & White Cross
SU Sussex
SUX Sussex Cross
WB Welsh Black
WBX Welsh Black Cross
WG White Galloway
WGX White Galloway Cross
WP White Park
WPX White Park Cross
WSX Whitebred Shorthorn Cross

Date of Birth

The date of birth of the animal (if this is known) in the format dd/mm/yyyy.

Dam UBAN

This is the UBAN of this animal’s Dam. It may be blank for older animals.

Sire

The identity of the sire of this animal, if known. If UBAN not known may be text indicating pedigree name or herd book number. Will be blank if sire declared as unknown.

Date Arrived

The date that this animal arrived on the viewed holding In the case of animals born on the holding this will usually be the birth date. If the animal has been on this holding more than once then the date shown will be that of its most recent arrival. This may be blank if this is not known, for example as with older animals.

Date of Electronic Submission

the date of the most recent electronic submission of information for this animal.

Older Animal Indicator

When this is ‘Yes’ it indicates that this animal was alive before the current Cattle Passport scheme was implemented and so there may be less detail available on this animal.

Genetic Dam if Different

The UBAN of the genetic dam of this animal if it is different from the dam (For example in cases of embryo transfer).

Previous Holding

The holding from which the animal arrived onto the current holding. Will be blank if the animal was born on the holding and hasn’t moved, was imported directly onto the holding or if this is not known in the case of older animals.

Date departed

Format dd/mm/yyyy Only available if ‘Select from current and previous animals’ is shown. The date on which this animal left the viewed holding. If this animal has left viewed holding more than once the date of the most recent departure will be shown.

Next holding

Only available if ‘Select from current and previous animals’ is shown. The holding to which the animal moved after it left the holding which you are viewing. If this animal has left the viewing holding more than once the holding it has most recently moved to will be displayed. If the animal was exported or died on the farm and was not moved afterwards then ‘exported’ or ‘death’ may be shown. If the animal has gone to the meat plant then this will be shown as the next holding.

ENROLMENT SCREEN

BITs activation code:

This is the 10 digit code, in the format DF12345678, which was sent to you in the letter you will have received from the Cattle Passport Centre. Enter this code into the field and click ‘Next’. It is case sensitive so ensure the letters are entered in upper case.

Date of Birth:

In order to activate your access to the BIT (Bovine Identification & Traceability) system you must enter the date of birth of one of the animals for which the UBAN is displayed on this screen. This should be the date of birth as recorded on the animal’s passport. If you do not recognise the animals displayed, or have any problems entering the information, please contact the Online Helpdesk for guidance. Once you have entered one correct date of birth click Next. This will complete your registration and you will be able use the online BITS system.

If you enter the date of birth incorrectly your access will be suspended. If this happens please contact the please contact the Online Helpdesk for guidance.

You will only need to carry out this process once. Once your activation code has been activated you will be able to access the BIT system at any time once you have logged in to Online Services.

WELCOME SCREEN

This screen allows you to access the details of your holding(s).

If you are the registered holder for more than one holding a list of holdings will be displayed on the right of the screen. You should select one of these holdings in order to access the details of the animals on that holding.

If at any time you wish to access the animals on a different holding you must return to this screen and select the new holding.

If you are the registered holder for a single holding then all information displayed will relate to that holding and you do not need to select a holding to continue.

In the menu on the left of the screen are the available options:

Holding List - this shows key information relating to all of the animals currently on your holding.

Create Custom Holding List - this allows you to choose the animals displayed and what information to include. If required, you can choose from any animal which has ever been on the viewed holding. Note that there is a limit to how far back in time information can be displayed. At present information is available back to 1998 or 10 years in the past, whichever is less.

Print/Download Previous Holdings – if you have previously been the main holder of one or more different holdings you can choose to print or download details of the animals which were on the holding during the time you were the main holder. Note that there is a limit to how far back in time information can be displayed. At present information is available back to 1998 or 10 years in the past, whichever is less.

Online Services Home - This leaves the BIT system and allows you to access any other online services for which you are registered. You can return to the BIT system at any time by clicking on the BITS icon in the services available box in the left hand side of the on-line services page.